each of the school libraries. Six copies shall be placed and retained in the Official Archives.

2. Property Records.

The Property Records of the Board of Education, including deeds, abstracts of title, building contracts, etc., shall be placed and retained in the Property Division of the Official Archives.

The results of all instructional activities shall be compiled and filed in the Instructional Division of the Official Archives. Four copies of all material shall be preserved. This division will include all bulletins, or instructions to principals and teachers, courses of study, bulletins on methods, textbooks, and the results of instructional activity as shown by tests.

4. Child Accounting Records.

The child accounting records shall include the relation of school membership to census, the monthly membership, the monthly attendance, the age-grade annual report, the age-grade-progress reports, promotion and failure reports, the student hours of instruction, and any other data which, in the opinion of the Superintendent, has archival value.

5. Finance.

Finance records shall be of two types. The first includes the actual books of original and secondary record such as the journal, appropriation ledger, general ledger, vouchers, warrants, and the budget. The second type includes derived reports such as the monthly balance sheet, the appropriation, expenditures, encumbrances, and balance sheet. The analysis of major activities in the budget, the distribution of personnel by amount of salary, the raw or expenditure costs, and any other data which, in the opinion of the Superintendent, has archival value.

Current finance records, including requisitions for materials and services, shall be retained for a period of ten years and then destroyed.

6. The School Plant.

An archival record shall be kept with each school building. This record shall include a history of the building from its incep

tion, the working drawings, the specifications, and pictures of the four elevations of the completed structure. Record shall be made of all changes in the school plant and of all expenses, both of operating and of upkeep.

Records shall also be kept of every type of permanent equipment used, together with pictures and specifications.

7. Supplies and Movable Equipment.

Records shall be kept of supply and equipment (furniture) standards and of costs of these. Every change in quantity or in specification, together with the reasons, shall be preserved.

Personnel records shall include the number of teachers, the age, service, and preparation distribution and a consolidated report of relative efficiency. These records shall also include length of service, rate of turnover, and cause of turnover.

9. Public Relations Records.

The archival records of public relations shall include the annual program of informational service and examples of every informational publication, together with results of the appraisal of the worth and value of each type.

10. Annual Report.

The annual report of the Public Schools shall furnish a summary record of every phase of current educational activity and shall be developed for: (1) information of staff, board members, and community, and (2) a condensed summary of current activities for archival purposes. Six copies of the annual report shall be filed in the archives.

The organization of the Records Activity is shown graphically in diagram 9.

II. RELATION TO POLICY

The policy of the Board of Education is to provide complete summary or derived records for purposes of (1) appraisal and (2) the archives.

The means of procedure developed carries out this policy by providing for adequate records of all activities carried on in the

Hamtramck public schools and sets up an organization whereby such records can be gathered, compiled, analyzed, judged, and filed.

III. EVIDENCE UPON WHICH SELECTION HAS BEEN MADE

The evidence upon which selection of records has been made is the present need for adequate records as developed through the continuing survey.

IV. TECHNIQUE FOR DETERMINING THE EFFECTIVENESS OF THE

PLAN

The efficiency of the several record activities shall be judged1 upon level D.

The worth and value of the results of the activities in relation to the efficiency of instruction shall be judged upon level D, where possible.

1Appraisal methods:

Appraisal may be conducted by means of four methods.

Appraisal by Method A is the crudest means of arriving at a judgment. In the absence of scientific evidence judgment may be based upon presentiment, intuition or "hunch."

Appraisal by Method B proceeds through the collection of a series of readily available facts interpreted in terms of training and experience.

Appraisal by Method C is judgment based upon inconclusive trial of activity or practice.

Appraisal by Method D is judgment based upon the results of conclusive evidence secured through the results of scientific experimentation.

Sec. 12-Penalty for giving false information for school census.

3. Attendance.

Part 2, Chapter 2.

Sec. 9-Who can attend school.

Part 2, Chapter 2.

Sec. 22-School register to be kept.

4. Length of school year.

Part 1, Chapter 6, Sec. 15.

Part 2, Chapter 2, Sec. 10 and 11.

5. Length of school month.

Part 2, Chapter 2, Sec. 7.

6. Holidays.

Part 2, Chapter 2, Sec. 24.

B. Permissive Laws.

1. Compulsory education.

(None.)

2. Census.

(None.)

3. Attendance.

Part 1, Chapter 4.

Sec. 26-Board may admit non-residents.