Southey Parker, Superintendent of the Navy Building......... 250 00 WATCH MEN EMPLOYED IN THE WAR AND NAVY BUILDINGS. WILLIAM T. BARRY, of Kentucky, Postmaster General, $6,000 per annum. This Department is under the superintendence of a Postmaster General, who is aided in the discharge of his duties by two Assistants, appointed by himself. He has the sole appointment of all postmasters throughout the United States. the making of all contracts for carrying the mails, and, in brief, the control, according to law, of every thing relating to the institution. The revenue arising from the General Post Office has, for the most part, been expended upon the extension and im provement of the establishment, by which means the accommodation of the mail for the conveyance of letters, newspapers, pamphlets, &c. has, in a most extraordinary degree, been extended to the inhabitants of eve ry part of the Union, even to the most remote territorial settlements. Organization of the Post Office Department; and the duties assigned ☎ the Officers and Clerks, by the Postmaster General. FIRST. DIVISION. The Senior Assistant Postmaster General is at the head of the first division, and is charged with the duties appertaining to the finances of the Department; with the general supervision, under the direction of the Postmaster General, of the duties performed in the offices of this division, and particularly with the cash disbursements; with the comptrolling of all incidental accounts when audited by the Chief Clerk; and with examining and reporting to the Postmaster General, when deficient, the deposites of the weekly, monthly, and quarterly proceeds of depositing post offices. Book-keepers. The principal book-keeper is charged with the books of the North and East sections, to wit: five legers, containing 3.000 postmasters' accounts, the contractors' accounts of this section, as well as the general accounts of the department: a journal containing the ransportation credits to the contractors, and abstract of the day-book of this section, which contains the ordinary entries, by the book-keepers, solicitor, and principal pay clerk. The second book-keeper is charged with the books of the South and West section, to wit: four ledgers, containing near 3,000 postmasters' accounts, and the contractors' accounts of this section; a journal and a day book, all containing and kept as in the preceding section. The third book-keeper is charged with the books of the Middle section, to wit: four ledgers, containing 2,500 postmasters' accounts, all contractors accounts of this section, a journal and a day book, containing and kept as above. The book-keepers also keep a leger (N) of balances due from late postmasters and contractors, and have charge of the cash-book, kept by the assistant's bank clerk. Solicitor's Office. To the solicitor is assigned the final settlement of all accounts; the collection of all balances due; the commencement of suits; and the correspondence with the United States' District Attorneys and others, in relation thereto. Also, the statements of present postmasters' accounts, and the correspondence on questions of difference concerning their past accounts. Pay Office. It is the duty of the principal pay clerk to examine the accounts of all contractors for the transportation of the mail; ascertain the annual and quarterly payments to be made on their contracts; issue the drafts in their favor on the postmasters belonging to their routes; to keep the pay books of the pay due, of the sums drawn from the post offices, and of the drafts and checks transmitted; and to furnish certificates to the assistant of the sums for which checks are required to meet all payments for transportation. He is also agent for the payment of salaries of the officers, clerks, and others, of the Department proper; and keeps the accounts separately from the accounts of the Department. The pay clerks are employed in filling up all drafts on postmasters, upwards of 20,000 in number per annum; and with receipts to accompauy the checks for inoney, transmitting them to the contractors. `Examiner's Office. The Chief Examiner is charged with the opening, crediting and examining, of all postmaster's accounts; receiving and depositing in bank such remittances as are specially authorized, returning what is not receivable; with notifying and reporting delinquents; with notifying to postmasters the errors in their accounts and explaining all questions relating to then. Register's Office. It is the duty of the chief register to prepare all the accounts of the Department for the treasury, with their proper vouchers, and with a general account current of the quarterly transactions of the Department; to correspond for deficient vouchers; to superintend the copying and adjusting of the accounts, for the treasury. There are three registers, whose duty it is to register the accounts current of all postmasters, designating the different items of charge in each particular account; to re-examine and note the errors which have es-1 caped the observation of the examiners. SECOND DIVISION. This division is under the direction of the Assistant Postmaster General, to whom is assigned under the Postmaster General, the charge of the duties appertaining to the establishment and regulation of post offices; the appointment, supervision, and instruction of postmasters: and the security of remittances by mail; requiring a supervision of the offices of this division, more especially of the office of appointments and instructions; the direction of its duties and correspondence; the examination of mail routes, in order to determine the location of new offices; the reporting of applications and complaints, for the decision of the Postmaster General. Office of Appointments and Instructions. In this office there are four corresponding clerks, whose duties consist in the examination and endorsement of memorials, letters, and reports; obtaining and noting information from the book-keepers and the office of mail contracts; filing papers in appropriate parcels and cases; notifying charges against postmasters, and complaints of the location of offices; writing references of cases; and for statements of distances, routes. and other topographical information; and otherwise assisting in the correspondence of this office. They also prepare abstracts of cases; and register and attest commissions. One clerk, whose duty is to prepare the letters of appointment, of discontinuance, and bonds, with the oaths, to enter the changes, discontinuances and appointments in the bond book with the penalties of the bonds; to inspect all bonds after execution, and return them for correction when required; and to fill up all commissions. One clerk who writes notices of appointment, change, and discoutinuance; records them, and the statements of distances in the appointment book, and posts therefrom into the register of postmasters; enters all changes in post offices in the alphabetical book of changes, and in the state book of changes; and furnishes the office of mail contracts with a statement of all newly established offices requiring a change of route, offices on private routes, and offices discontinued. One letter book clerk, who records and despatches the letters from this office. Also a clerk to put up and transmit locks, keys, blanks, and stamps, Dead Letter Office. This office is under the charge of a superintendent, whose duty it is to examine dead letters containing articles of value; to enter, number. and transmit each with contents to the writer or owner, in a letter to the postmaster nearest his residence, with receipts to be executed; and if a dead letter is returned, to note it, &c. In cases of enclosures that are not money, he numbers the letters and contents, enters, endorses, and files them, if law papers, in the order of states, if others, alphabetically. It is his duty, also, to make searches, to answer applications for enclo sures, to correspond with postmasters on the subject of dead letters sent to them for delivery, and to report special failures; also to complete the unfinished business of filing and arranging the old papers. The moneys remaining on hand are periodically deposited in bank, subject to the future claims of the owners thereof. The watchmen and two others are employed to take the returns from the chief examiner's room to the dead letter office; separate the dead letters from the other papers, and return the latter to the chief examin er; the open the dead letters and deliver ail having enclosures to the superintendent : those that have no enclosures are, without being read, burut, and also those containing articles of no value. Office of Mail Depredations. To this office is assigned the business of attending to all cases of mail losses and depredations; of tracing lost letters, and, if possible, recovering them; and of communicating the directions of the Postmaster General in cases of mail robberies. Connected with this duty, is that of corresponding with the agents of the Department, general and special; reporting to the Postmaster General cases requiring the appointment of the latter; making out their instructions; receiving their reports, re porting charges and information respecting postmasters and assistants to the Assistant Postmaster General, THIRD DIVISION. The Chief Clerk is charged with the performance of the duties of this division; and the clerks assigned to the "office of mail contracts" are governed by his direction, as its Superintendent. Office of Mail Contracts. The business to be done in this branch-to be prepared and submitted, in all cases, to the Postmaster General, for his examination and decision, -is as follows, viz: regulating and adjusting mail routes, and their connexious; the times of arrival and departure of mails; the frequency of their trips; and conduct of contractors and carriers; arranging, preparing, and advertising mail routes; recording and comparing, at the appointed times, proposals for contracts, with the testimonials of the persons proposing; completing the contracts; procuring and supplying mail portmanteaux, bags, and locks; arranging distributing post offices, and the distribution to be made at each; keeping a route book of all the mail-routes, post offices thereon, and their relative positions and distances, and conducting the correspondence in relation to the above duties. There are four corresponding clerks in this office, whose duties consist in the examination of petitions, letters, and reports, endorsing on the back of each, for the inspection and decision of the Postmaster General their respective contents; filing papers in their proper cases; examining the claims of contractors for special and additional services; noting the alterations on contracts; requiring contractors to supply newly established offices, and notifying changes in routes; furnishing, at stated periods, the "superintendent," for the examination of the Postmaster General, with memoranda showing the amount of additional allowances, stating to whom and on what contracts such allowances have been made. One contract clerk, whose duty is to file all proposals, and, at the proper times, prepare them for the treasury; to fill contracts and bonds. for execution; to send notices of acceptances of contracts; to file, all contracts, and cause them to be bound in books, and to have them in general charge; to prepare duplicates for the treasury, and statements of them for Congress. One route book clerk, who keeps the book with the names and locations of all the offices on each route, and their distances from each other, and arranges them in proper order, and enters all changes of routes, of locations of offices, the new offices, and discontinuance of offices, so the book. CLERKS IN THE GENERAL POST OFFICE. FIRST DIVISION. CHARLES K. GARDNER, Senior Assistant Postmaster General, 2500 00 BOOK KEEPER'S OFFICE. Thomas B. Dyer, Principal Book-keeper... ................... 1400 00 1200 00 ..... 900 00 John Suler, Principal Pay Clerk....... William Deming, for the N. and E. Section....... Francis S. Blackford, for the Middle Section................................... ..... EXAMINER'S OFFICE. William G. Eliot, Chief Examiner...... Josiah F. Caldwell, examiner of balances of letters on hand... 1000 00 800 00 1400 00 1000 00 900 00 ..... 1200 00 David Saunders, Chief Register.................. ............................................. 1200 00 John McLeod, Register S. and W. Section......... 1000 00 ........... 1200 00 Thomas Arbuckle, Register Middle Section..................... 1000 00 William C. Ellison, Register N. and E. Section....... Samuel Fitzhugh, makes abstracts of the Registers' books, and numbers and files the quarterly accounts of all Postmasters.. 1000 00 William C. Lipscomb, collects, compares, numbers, and files Contractors' receipts, and other vouchers; arranges abstracts, and prepares calls for deficient vouchers........... A. H. Fitzhugh, assistant in copying Registers' books........ 600 00 ATTACHED TO THE FIRST DIVISION. Nicholas Tastel, keeps the Senior Assistant's Bank Leger, the |