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Reference works and miscellaneous books for school use may be obtained in three ways:
First.-Under subdivision 10 of section 430, which gives the school district meeting power to appropriate certain sums of money for the school district library.
Second.—Under section 486, which allows two or more districts to unite in purchasing and maintaining a joint library.
Third.—Under section 486a, known as the township library law. Nearly all the school district libraries of the state have been secured under this law, which has proved the most efficient and has secured tne best results.
Librarian; actions. Section 485. The clerk of the district or such other person as the legal voters shall appoint shall be the librarian and have the care and custody of the district library under the supervision of the district board. All actions relating to such libraries or for the recovery of any penalties lawfully established in relation thereto shall be brought in the name of the proper school district.
Joint Libraries. Section 486. The legal voters of any two or more adjoining school districts may, with the approval of the town board, unite their libraries and library money and may purchase a joint library or additions thereto for such districts, to be selected by the district boards thereof or by such person as they shall designate, and to be under charge of librarians to be appointed by such district boards. Every such joint library and its appurtenances shall be vested in and all actions relating thereto shall be brought in the names of all the districts owning such joint library. In case such district shall desire to divide any such joint library such division shall be made by the directors of the districts owning the same, or by the town supervisors if such directors cannot agree; and any school district may donate and sell any book or books belonging to the district library to the town in which it is situated to form a part of the town library.
Township libraries; county treasurer to withhold money. Section 486a. 1. The treasurer of every county in this state shall withhold annually from the apportionment received from the school fund, or other income for school districts, an amount equal to ten cents per capita for each person of school age residing in towns, villages and cities of the fourth class in the county, said money to be expended for the purchase of library books, as hereinafter provided.
Number of persons of school ages.
2. In the certificate of apportionment of the common school fund made annually by the state superintendent to the county clerk and county treasurer of each. county there shall be included a statement of the number of persons of school age in each town, village and city of the fourth class in the county.
Selection of library books. 3. Between the first days of April and September of each year, the county, district or city superintendent of schools shall provide for the expenditure of all moneys withheld by the county treasurer for the purchase of library books, said books to be selected from the list prepared by the state superintendent and to be distributed among the districts under his supervision the schoolhouses of which are located in his county or perintendent district, in the proportion to the amount of money withheld from each, In case a school district is located in more than one county or superintendent district, the superintendent of the county or superintendent district in which the schoolhouse is located shall provide for the expenditure of the total sum withheld from such joint school district, in accordance with the provisions of this act.
Adjustment between adjoining counties. 4. The superintendents of any two adjoining counties shall on or before December first of each year by conference or correspondence determine upon the balance of township library money which must be transferred from the treasury of one county to the treasury of the other county in order that the total amount of township library money over which each county superintendent has control for the purposes of this act may be in the treasury of the county of which he is superintendent. The said county superintendents shall thereupon sign and transmit to the county clerks of the two counties concerned, a joint written statement of the balance which is to be paid over from one county to the other, together with a detailed statement of how the balance was determined. The county clerk of the county from which the balance, as above determined, is due, shall on or before March first draw an order upon the county treasurer for the amount of said balance and in favor of the county treasurer of the county to which the balance is due. The county treasurer shall forthwith transmit said sum to the county treasurer in whose favor the order is drawn and the latter shall credit it to the township library fund of the county of which he is treasurer. No order from the county board of supervisors shall be deemed necessary to effect this transfer of township library funds as above provided.
Joint district of city of fourth class and town. 5. In case a school district under the jurisdiction of a city superintendent is
joint between a city of the fourth class and one or more towns the city superintendent and the county superintendent having jurisdiction over the territory adjacent to the city shall on or before February first of each year, in a joint statement, certify to the county clerk and county treasurer the number of persons of school age in that part of the city district outside of the city limits. The city superintendent of a city of the fourth class shall provide for the expenditure of the township library money based on the total number of persons of school age in the city district, including such persons in all parts of the city district whether resident within or without the city limits.
Teacher's report. 6. Between December first and February first. of each year the teacher or principal of every school under the jurisdiction of a county, district or city superintendent of a city of the fourth class shall report to the proper superintendent on blanks supplied by said superintendent such information regarding the condition and needs of the school library as may be called for by such superintendent. Such report shall include an inventory of all books? which have been added to the school library under the provisions of this act since March first last preceding the date of the report. Before receiving from the district clerk an order for the last month's salary of the school year the teacher or principal of each school shall report to the district clerk and the county, district or city superintendent such information regarding the school library as the proper superintendent may direct.
Duty of county superintendent, town clerk and county clerk. 7. It shall be the duty of the county or district superintendent to keep on file in his office a list of books in the library of each school district and to arrange such lists by districts and towns in numerical and alphabetical order. Guided by such lists and other information which may have been obtained regarding the school libraries of the school districts under his supervision, the county or district superintendent shall make a selection for each school district under his supervision, the schoolhouse of which is located in his superintendent district, the books to be taken from the lists prepared by the state superintendent. It shall also be his duty to furnish each town clerk, village clerk and clerk of cities of the fourth class under his jurisdiction with a list of the books designated for each district. The county or district superintendent shall also certify to the county clerk the names and numbers of the books selected for each town, village or city of the fourth class under his supervision, the price fixed in the list issued by the state superintendent to be attached in each case and the total cost of such books to be correctly sum
marized and indicated. City superintendents of cities of the fourth class shall in like manner certify to the county clerk the cost of the books selected for the schools under their jurisdiction. A duplicate copy shall be furnished to the company or firm selected by the state department or commissioned to furnish the books, periodicals, etc., for township libraries. The company or firm shall upon receipt of the list from the county, district or city superintendent fill the order for each town, village or city of the fourth class, as directed, said order when so filled to be sent to the town, village or city clerk. The town, village or city clerk shall immediatey upon the receipt of the books from the company or firm compare the order so filled with the list in his possession and shall immediately report to the county, district or city superintendent. If such report is satisfactory and discloses no error or irregularity in the number, kind or condition of the books received, the county, district or city superintendent shall notify the county clerk to draw an order upon the county treasurer for the cost of the books so furnished to each town, village or city. If the report is unsatisfactory the proper superintendent shall forthwith report the fact and the cause thereof to the company or firm supplying the township library books. Such company or firm shall forthwith take steps to rectify any error or irregularity which may have been made in the filling of the order for the books in question.
Payment. 8. Within three days of the last day of each month the superintendent of each county, district and of each city of the fourth class shall so notify the county clerk, including all orders for which satisfactory reports have been made by the town, village and city clerks. It shall be the duty of the county clerk immediately upon receipt of such notification from the county, district or city superintendent to draw an order upon the county treasurer for the amount so certified. The county treasurer shall thereupon immediately issue a draft in favor of the company or firm for the amount so certified. No order from the county board shall be deemed necessary in the payment of the amount due for books purchased as above specified.
Express charges, etc. 9. The express charges and postage on books purchased under the provisions of this act shall be paid by the town, village or city receiving them.
Distribution by town clerk. 10. The town clerk shall immediately on receipt of the books purchased under the provisions of this act distribute such books to the clerks of the various school districts or, if the school is in session, to the teacher or principal of such school. The district clerk or the teacher, as the case may be, shall, at the time the books are delivered, sign and deliver to the town clerk a receipt specifying therein the titles of the books and the date on which they were deliverd. Such books shall go to each school district as are designated by the county or district superintendent. For this service the town clerk shall be paid such sum, not exceeding two dollars per day, out of the funds of the township, as shall be determined by the town board of supervisors. Village and city clerks who receive books under the provisions of this act shall without unnecessary delay, transmit such books to the principal or superintendent of the schools of the village or city.
Exchange between public library and school library. 11. The board of directors of any free public library and the school board or the board of education of any school district, town, village or city in which a free public library is provided for and maintained, may make such exchanges and loans of books as said officers shall agree upon for the purpose of increasing the efficiency of both libraries and insuring the best service to the schools and all citizens.
Suspension of the operation of this act. 12. The state superintendent shall have authority to suspend the operation of this act in any school district, or sub-district within which there is maintained a free public library, or for any school district or sub-district located wholly or in part in any incorporated village or city within which there is maintained a free public library, provided there has been expended by the board of said free public library in the purchase of library books suitable for children in the elementary school grades, during the year ending June 30th next preceding the date of the application for suspension, a sum equal to the sum which would be released by the suspension of the township library law, as certified by the Secretary of the Free Library Commission, the amount so expended by said board of the free public library for any one year not to be made the basis of such suspension for more than one year, and provided further that the clerk or secretary of the board of education of the school district for which the operation of the township library law is suspended, the county, district or city superintendent concerned and the county clerk and county treasurer of the county in which the district is located shall be notified of such suspension by the state superintendent. (1909 c. 164)
Cities of the fourth class (cities having a population of 10,000 or less), and all villages are within the provisions of this law.
The rules and regulations directing and governing the administration of township library affairs will be found in the library catalogue or list published by this department.